Navision Financials' base application consists of the following functional areas:

• General Ledger
• Cash Management
• Sales & Receivables
• Purchases & Payables
• Fixed Assets
• Inventory
• Resource Management
• Job Cost
• Payroll/Human Resources
• Contact Management
• Foreign Trade

Navision Financials adds the business management tool you need to run your business completely in a graphical environment. It carries the Designed for Microsoft Windows 95/Windows NT, Designed for Windows 98/NT, Microsoft Office 97 Compatible and Designed for Microsoft BackOffice logos. Only products with these designations offer the characteristics of the Windows 95/98 32-bit architecture and user interface, as well as advantages like compatibility with Windows NT and integration with other Microsoft applications.

The objective of the interface design in Navision Financials was to make it as simple as possible for users to work with their solution. The interface is based on five fundamental principles that together ensure this simplicity:

-easy to learn
-easy to remember
-easy to correct mistakes
-efficient to use
-comfortable to use

Operating Systems

Navision Financials supports graphical 32-bit technology and genuine multitasking. Navision Financials supports the following operating systems:

Client-32 bit: Windows NT (Intel), Windows 95 & 98

Server-32 bit: Windows NT (Intel), Windows NT (Alpha), OS/2, HP UX, IBM AIX

General Ledger

General Ledger contains the central granules in Navision Financials - totally integrated with all other granules. All general ledger debits and credits are recorded here, and there are many facilities for both internal and external analysis. You can produce financial statements - profit/loss, balance sheet, and cash flow - all following FASB 95 standards.

Throughout Navision Financials, department and project codes can be used to indicate the profit center for financial reporting. Within the general ledger, these profit center dimensions can be combined on screen or in reports to provide summarized information or a side-by-side comparison of profit centers.

Sales & Receivables

The integrated structure of Navision Financials transforms accounts receivable into customer management with the ability to automate every aspect of your customer relationships. The Sales & Receivables areas have facilities for complete customer and sales management -  even in an international environment. Sales & Receivables also provide customer aging, sales statistics, and other summary or detailed reporting on customers.

Purchases & Payables

To take advantage of potential vendor discounts and to avoid paying invoices too early or too late, you need accounts payable functionality that gives you a complete overview of your business as well as direct access to detailed transactions. Navision Financials provides all these capabilities and more in the Purchases & Payables areas. Purchases & Payables also offer efficient features for managing payments to vendors and for reordering. Purchases & Payables are fully integrated with the General Ledger and Inventory granules and can use the department, project and inventory location dimensions.

Fixed Assets

Navision Financials has a fully integrated Fixed Assets application area. Fixed assets are a valuable part of any company. But managing them effectively can easily tie up considerable resources. This is why the Fixed Assets application area provides essential functions to help you manage fixed assets quickly and with a minimum of effort. For example, you can keep track of all information relevant to fixed assets, such as maintenance costs, acquisition costs and insurance policies. In addition, the real-time nature of Fixed Asset facilities means that your periodic income and expense figures are always accurate and up-to-date.

Inventory

The Inventory granules let you keep detailed records of purchases, sales, and positive and negative transactions. Basic Inventory includes an item table and ledger to record transaction details, which you can use to provide simple pricing capabilities for inventory items. Or, if you include Sales Order and Purchase Order, you can use it as a complete inventory management system with availability controls that let you schedule each sales and purchase transaction for minimum inventory levels without compromising on customer service.

Resource Management

Resources are one of the most valuable commodities in a business. Optimizing the use of people and equipment is performed with the Resource Management granules. Not only can you track the cost and usage of resources, but you can also set resource capacities and then predict and manage availability of resources. The Resource granules also allow for flexible pricing models to make invoicing in Sales & Receivables or recording costs for a job even easier.

Job Cost

Having detailed accounting of all cost and billings for a project or job is the purpose of the Job Cost granules. The Job Cost granules can reduce the amount of detail you need to maintain in the general ledger. As costs are incurred on a job, they are recorded in the job ledger, as well as passed to the other areas of the system, such as accounts payable for the vendor. This prevents costs from going unbilled. Then billing is automatic for all costs that are chargeable. You can use the Job Cost granules for traditional construction job costing or for service-oriented time and billing.

Payroll/Human Resources

The Payroll granules let you produce paychecks and maintain all the pay and tax records for employees. Flexible payroll setup allows for handling virtually any pay rate, tax rate, deductions or contribution calculation. The system includes some human resource management capabilities like tracking pay rate changes, vacation time and sick time.

The Human Resources granules let you keep employee files complete with confidential information and equipment issued, track absences, and keep complete documentation on employees. Also included are reports that list and analyze human resources information.

Contact Management

The Contact Management application area lets you gather information about all of your contacts, including customers, vendors and prospects, all in one place. This allows you to cultivate repeat business as well as new business. Contact Management also lets you assign your contacts to various target groups, then set up campaigns for marketing programs and sales activities using those groups.

Multi-Currency Functionality & Euro Support

Navision Financials supports multiple-currency functionality in the general ledger. Users are able to display general ledger balances in their base currency as well as an alternate reporting currency, with online inquiries and printed reports showing side-by-side currency amounts for account comparisons. Thus, companies will be able to issue reports, such as financial statements in either their base national currency while maintaining the Euro as the standard currency in the general ledger.

• A One-Time Batch Job For Conversion From Local Currency To Euro - This tool enables companies to convert their entire database to the Euro.
• Dynamic Number Formatting - With Navision Financials you can specify the format for any currency you set up in your system, thus ensuring that amounts are always shown in the correct format.
• Exchange-Rate History - Exchange rates are a source of valuable information for international business. Navision Financials has the ability to maintain exchange-rate statistics to keep track of fluctuation over a period of time.
• Source Currency - One of Navision Financials strongest features is the ability to track the details of transactions. This functionality has now been extended making it possible to trace the source currency for all transactions.
• Triangulation Support In Currency Table - The currency table in Navision Financials has been modified to meet the special conditions brought about by the Euro. Beginning January 1st 1999, there will no longer be published exchange rates from one national currency to another currency for countries that are part of the Economic and Monetary Union (EMU), including: Germany, France, Italy, Belgium, Netherlands, Luxembourg, Ireland, Portugal, Spain, Austria and Finland. The only published exchange rate will be from the national currencies to the Euro. Thus national currencies for countries participating in the EMU will cease to be currencies in their own right. Companies must use Triangulation to convert from US dollars to the Euro and then from the Euro to the foreign currency. Additionally, Companies must have the ability to invoice and receive payments in the Euro. Companies must have the ability to store prices in the Euro. Financial systems must be able to calculate out to six significant digits to handle Euro conversion factors.

Navision Financials Multi-Currency functionality provides the ability to restate G/L balances in two currencies, with online inquiries and printed reports showing side-by-side currency amounts for account comparisons.

The Integrated Development Environment

The core of Navision Financials is its Integrated Development Environment (IDE). Since this environment is designed for a client/server structure, we have combined these concepts in the name - C/SIDE.

The development system contains the object designers and tools that are used to construct and program the application. The application code is very easy to maintain and customize according to your own needs.

Database Management System

The database management system (DBMS) contains the database itself and the control functions that ensure the best possible coordination between users and the database operations.

The DBMS in Navision Financials was developed specifically to fulfill the demands of a client/server architecture.

• Version Management
  The database is a relational one that works on the version principle. At the same time that the version principle ensures the greatest possible user-friendliness, the methods of recording data in the database guarantee that the data is always up-to-date.
  
  The version principle means that the user always receives the most recently updated complete version of the data that he or she needs to work with. A user can work with this version of the data, modify it and add new data; afterward the changes will be included in a new version of the database. Another user can work on the same version of the data at the same time, and the two sets of changes do not interfere with each other.
  
  For example, you might need to print a complete balance sheet, and you receive the latest consistent version of the chart of accounts and the balances as a basis for the printout. You have a complete version of the data, and the balance sheet that you print will always balance. If another user posts new data to a general ledger account at the same time, this data will be recorded only in the next version of the database and will not affect the figures in your balance sheet printout. This principle also allows you, for example, to make a backup copy while the solution is in full operation.

• Consistent Data
  The version principle also has significance for the posting of data. Before data is recorded in the database itself, the posting operation is subject to a test function. Not until after all the data has been correctly written in the database, and the test confirmation has appeared, is the data deleted from the posting table and registered in a new version of the database. This means that, if the writing to the database is interrupted - because of a power failure, for example - the "partial" posting will not affect the latest complete version of data in the solution. And since the new data can still be found afterward in the posting table, the user can simply open the table and restart the posting routine.

• SIFT™-Sum-Indexed Flow Technology
  Data integrity is at the center of the base technology development. However, when you create your own environment, you can add certain extra dimensions to the product - and in Navision Financials, you will find truly unique properties.

The client/server system is the medium of communication between the desktop computer and the database. This system ensures that network traffic is limited. The structure distributes operations efficiently between the client and the server.

The Graphical User Interface

Navision Financials adds the business management tool you need to run your business completely in a graphical environment. It carries the Designed for Microsoft Windows 95/Windows NT, Designed for Windows 98/NT, Microsoft Office 97 Compatible and Designed for Microsoft BackOffice logos. Only products with these designations offer the characteristics of the Windows 95/98 32-bit architecture and user interface, as well as advantages like compatibility with Windows NT and integration with other Microsoft applications.

The objective of the interface design in Navision Financials was to make it as simple as possible for users to work with their solution. The interface is based on five fundamental principles that together ensure this simplicity:

-easy to learn
-easy to remember
-easy to correct mistakes
-efficient to use
-comfortable to use

Operating Systems

Navision Financials supports graphical 32-bit technology and genuine multitasking. Navision Financials supports the following operating systems:

Client-32 bit: Windows NT (Intel), Windows 95 & 98